Office Manager

Full time
Malta
Posted 3 weeks ago

Malta

We are looking for a highly efficient Office Manager to coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organisational effectiveness, communication and safety. This person should have an aptitude for technology and should be logical and exceptionally detail oriented.

Responsibilities
  • Administrative assistance to the CEO and Chairman of the Board and at times to the Executives across the company
  • Carrying out a range of administrative related tasks as well as the design and implementation of basic office systems and processes
  • Plan and manage travel arrangements and itineraries
  • Welcome guests and customers by greeting them, in person or on the telephone; answering or directing inquiries
  • Organising the office layout and ordering stationery and equipment
  • Maintaining the office condition and arranging necessary repairs
  • Shopping for office supplies
  • Ensure that all items are invoiced and paid on time
  • Address employees’ queries regarding office management issues (e.g. stationery, hardware and travel arrangements)
  • Plan in-house or off-site activities, like parties, celebrations and conferences
  • Maintain confidentiality and protect operations by keeping sensitive information confidential
  • From time to time, you may be required to perform other ad-hoc tasks around the company that may be deemed necessary (Any other reasonable duties as required by management)
Requirements
  • 3+ years in an office management role
  • Tertiary qualification advantageous
  • Proficiency in MS Office – working knowledge of G Suite highly preferable
  • Excellent time management skills and ability to multi-task and prioritise work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organisational and planning skills in a fast-paced environment
  • A creative mind with an ability to suggest improvements
  • Proactive and driven individual
  • Drivers license and own transport essential

Application form

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Job Features

Job CategoryFinance, Operations

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